In order to facilitate faster processing and improved accessibility, the Graduate College is moving to electronic forms, routing, and signatures. We have partnered with DocuSign to add security, mobility, accessibility, and reliability to these new processes.
Fall 2018 will mark the beginning of our transition into DocuSign in the Grad Rebel Gateway, thereby making all Graduate College forms electronic and ending the use/acceptance of any paper forms. All of your graduate students will access their student forms through their Grad Rebel Gateway portal on a new “Forms” tab, while additional electronic forms (such as the Graduate Faculty Status Application) will be located on the Graduate College website.
All student forms will be dynamic and will be linked to the student’s Grad Rebel Gateway account. This will allow many important functionalities:
- Required forms will be listed in a student’s portal so they know what they’ll need to submit as they move through their program
- Example: Appointment of Advisory Committee
- Additional, optional forms will also be listed in a student’s portal
- Example: Leave of Absence
- Fields will auto-populate whenever possible (Example: Name, NSHE, Plan)
- Limitation of choices in fields will prevent inaccurate and flawed data
- Example: When selecting advisory committee members a student will only see faculty who have the required Graduate Faculty Status and are eligible to serve
- Submitted forms will be automatically sent to DocuSign and routed to required signatories based on the form selected
- Each signatory will receive an email when a form is ready for them to sign and will not continue until it has been signed
- Signatories will approve or deny each form and then electronically sign
- Students will be able to track their submitted forms as they route for signatures
- Completed forms will be easily accessible by faculty/staff with access to the Grad Rebel Gateway, as they will be attached to the student’s record
DocuSign emails will be sent to the newly created generic email accounts for graduate coordinators, chairs, and deans. Graduate faculty should also be aware of this transition and be prepared to sign any forms that are sent through DocuSign to their UNLV.edu email account.
The Graduate College plans to hold in-person training sessions and webinars and provide an online users’ guide to assist with the transition from paper to e-forms.
If you have questions or would like more information, please feel free to contact the Graduate Systems & Data team at grad.systems@unlv.edu
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